The Office of City Commissioner Rylee Peak (hereinafter "OCP", "we", "us", or "our") deeply respects your right to privacy. As a municipal government entity, we balance the need for public transparency with the absolute necessity of protecting our constituents' personal data. This comprehensive policy outlines our data collection, utilization, and protection protocols regarding your interactions with rpeak.org and our physical office operations.

1. Information Collection and Storage

We collect information through multiple municipal channels to better serve the residents of our city. This includes:

• Direct Constituent Input: When you submit a case for constituent services, sign up for our digital newsletters, register for town halls, or contact us via phone at 951-999-8172 or email at info@rpeak.org, we collect your name, contact information, and the specifics of your municipal grievance or inquiry.
• Automated Digital Collection: Interactions with rpeak.org generate standard analytical data. This includes IP addresses, browser types, device identifiers, and navigational data. We use essential cookies to maintain site functionality and analytical cookies to understand how constituents interact with our digital services.
• Third-Party Integrations: We occasionally utilize secure third-party municipal software for event ticketing, survey distribution, and newsletter management. These platforms are vetted for compliance with municipal data protection standards.

2. Utilization of Data

Data is utilized strictly to perform the duties of the City Commissioner's office. Specifically, we use your data to:

• Open, track, and resolve constituent service cases involving city departments (e.g., sanitation, zoning, public works).
• Distribute critical public safety alerts, legislative updates, and community newsletters.
• Analyze aggregate, non-personally identifiable demographic data to ensure equitable allocation of office resources across all neighborhoods in our district.
• Fulfill legally mandated city and state reporting requirements.

3. Municipal Information Sharing & Public Records

As a government office, we are subject to municipal "Sunshine" laws and state public records acts. Please be advised:

Any correspondence sent to the OCP—including emails sent to info@rpeak.org, submitted web forms, and physical mail—may be considered a public record. Unless a specific legal exemption applies (such as those protecting medical records, certain financial data, or whistleblower identities), your communications with our office may be subject to public disclosure if requested by a third party or the press.

We do not sell, rent, or lease constituent lists to third parties, political campaigns, or commercial entities under any circumstances.

4. Data Retention and Security

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy and in accordance with the city's official municipal records retention schedule. Upon expiration of the retention period, data is securely archived or destroyed.

We employ enterprise-grade municipal security protocols, including end-to-end encryption for submitted forms, secure municipal servers, and strict internal access controls to protect your data against unauthorized access.

1. Binding Agreement

By accessing the digital platforms (including rpeak.org), attending virtual town halls, or utilizing the constituent services provided by the Office of City Commissioner Rylee Peak, you enter into a binding agreement to comply with these Terms and Conditions. These terms are designed to maintain a safe, respectful, and functional environment for all city residents.

2. Constituent Conduct & Moderation

The OCP encourages robust civic engagement and welcomes constructive criticism of municipal policy. However, to maintain safe public forums, users must adhere to the following conduct guidelines on our platforms and social media channels:

• Prohibited Content: You may not transmit content that is unlawful, violently threatening, defamatory, harassing, explicitly obscene, or that constitutes doxxing (publishing private personal information of others).
• Spam and Commercial Activity: Solicitation, commercial advertising, and repetitive spamming are strictly prohibited on government platforms.
• Moderation Rights: While the OCP respects First Amendment rights, we reserve the right to hide or remove comments on our digital platforms that violate these specific, viewpoint-neutral conduct rules, and to report illegal threats to local law enforcement.

3. Not Legal Advice

The information provided on rpeak.org and by OCP staff is for general informational and civic purposes only. It does not constitute legal, tax, or professional advice. Constituents seeking legal remedies regarding municipal citations, zoning violations, or city disputes should consult with a qualified attorney.

4. Intellectual Property and Open Data

The OCP supports open government. Statistical data, municipal reports, and legislative texts published on our site are generally considered public domain. However, specific official city seals, the Commissioner's branding, custom graphics, and proprietary site code are protected intellectual property and may not be used for commercial purposes or to falsely imply endorsement without express written authorization.

5. Modification of Services

The OCP reserves the right to modify, suspend, or discontinue any digital service, portal, or content offering without prior notice, typically resulting from municipal budget constraints, system upgrades, or changes in city policy.

1. Acknowledgement and Core Commitment

The Office of City Commissioner Rylee Peak recognizes that historical municipal policies have, at times, disproportionately marginalized communities of color, lower-income neighborhoods, and other underrepresented groups. Our core commitment is to govern through an equity lens, ensuring that city resources, investments, and policies actively work to dismantle these systemic disparities. Diversity is our city's greatest asset, and our office must reflect and serve that diversity.

2. Equity in Legislative Action

Before introducing or voting on municipal ordinances, zoning changes, or city budgets, the OCP commits to an Equity Impact Assessment. We ask:

• Who benefits from this municipal action?
• Who is burdened by it?
• Does this policy close or widen existing racial, economic, or geographic disparities within our city?

3. Inclusive Workforce and Administration

As an administrative body, the OCP is dedicated to fostering a workplace where all employees feel valued, safe, and empowered. We enforce strict anti-discrimination and anti-harassment policies protecting individuals based on race, ethnicity, gender identity, sexual orientation, disability, age, religion, and socio-economic background. We actively recruit from diverse talent pools and require annual implicit bias and cultural competency training for all OCP staff.

4. Supplier Diversity

When the OCP utilizes office budgets for external contracting, consulting, or event procurement, we prioritize partnerships with Minority and Women-Owned Business Enterprises (MWBE), Veteran-Owned Businesses, and local small businesses operating within historically underserved districts of our city.

5. Community Engagement and Language Access

Civic participation should not be limited by language barriers or scheduling privileges. We commit to:

• Providing translation services and multilingual materials for critical municipal updates.
• Hosting town halls and community meetings at varied times (evenings and weekends) to accommodate working families.
• Partnering directly with grassroots community organizations to reach constituents who are traditionally disconnected from city hall.

1. ADA Compliance Commitment

The Office of City Commissioner Rylee Peak strictly adheres to Title II of the Americans with Disabilities Act (ADA), which prohibits discrimination on the basis of disability in all services, programs, and activities provided to the public by state and local governments. No qualified individual with a disability shall be excluded from participation in or be denied the benefits of our municipal services.

2. Digital Accessibility (WCAG 2.1)

We recognize that digital access is a modern civil right. The OCP is engaged in ongoing efforts to ensure rpeak.org and all digital communications conform to the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA standards. Key features include:

• Comprehensive compatibility with modern screen readers.
• Descriptive alt-text for all informational images and graphics.
• Keyboard-navigable menus and forms.
• Sufficient color contrast ratios for visually impaired users.
• Closed captioning for all official video content and virtual meetings.

3. Requesting Reasonable Accommodations

The OCP will readily provide appropriate auxiliary aids and services—such as qualified sign language interpreters, accessible document formats (Braille, large print), and assistive listening devices—to ensure effective communication for individuals with disabilities.

To request an accommodation for a city meeting, public hearing, or constituent meeting, please submit your request at least 72 hours in advance to allow our staff sufficient time to make arrangements.

• Email: accessibility@rpeak.org
• Phone: 951-999-8172
• Relay Service: Dial 711

4. ADA Grievance Procedure

If you believe the OCP has failed to provide necessary accommodations or has otherwise discriminated based on disability, you may file a formal grievance. Grievances should be submitted in writing (or alternative accessible format) to accessibility@rpeak.org within 60 days of the alleged violation. Our ADA Coordinator will meet with the complainant within 15 calendar days to resolve the issue and will issue a written response within 15 days following that meeting.

1. Foundational Standard of Integrity

Public service is fundamentally a public trust. City Commissioner Rylee Peak and every staff member within the OCP are bound by the City Charter and state ethics laws. We pledge to conduct the city's business transparently, fairly, and free from undue influence or personal bias.

2. Strict Conflicts of Interest Protocol

No employee or official within the OCP may use their position for private financial gain, for themselves, their family members, or their business associates.

If a legislative vote, zoning decision, or municipal contract comes before the Commissioner that could financially impact the Commissioner or a staff member, that individual is required by law to publicly disclose the conflict and formally recuse themselves from all briefings, discussions, and voting regarding the matter.

3. Zero-Dollar Gift Ban

To eliminate any perception of "pay-to-play" politics, the OCP adheres to a zero-dollar gift ban policy. The Commissioner and staff may not solicit or accept gifts, meals, travel, event tickets, or favors of any monetary value from registered lobbyists, city contractors, real estate developers, or any entity actively seeking favorable action from city government. Exceptions are strictly limited to symbolic plaques or awards of nominal value (under $25).

4. Separation of Campaign and Official Duties

City resources—including staff time, office phones, official emails (ending in @rpeak.org), and government social media accounts—shall never be used for political campaigning or fundraising activities. Official and political operations are kept strictly segregated in compliance with election laws.

5. Whistleblower Protection

The OCP maintains a zero-tolerance policy for retaliation against any employee, constituent, or contractor who reports waste, fraud, abuse of power, or ethical violations in good faith. Reports of unethical behavior within the office will be immediately referred to the independent City Ethics Commission.

1. Commitment to "Sunshine" and Transparency

The Office of City Commissioner Rylee Peak believes that an informed public is the bedrock of municipal democracy. We comply fully and eagerly with all state Freedom of Information Acts (FOIA) and municipal "Sunshine" laws. We strive to proactively publish as much data, legislative drafts, and budget information as possible on rpeak.org to reduce the need for formal requests.

2. Submitting a Public Records Request

If you cannot find the information you are seeking on our website, you may submit a formal public records request. To expedite the search, please be as specific as possible regarding dates, keywords, specific staff members involved, and the subject matter of the documents.

Requests can be submitted to our designated Records Custodian via:

• Online Open Data Portal: records.rpeak.org
• Direct Email: records@rpeak.org
• Phone Inquiry: 951-999-8172 (for assistance in framing a request)

3. Timeline and Rolling Productions

Upon receipt of a written request, the OCP will provide an initial acknowledgement within five (5) business days. This acknowledgement will include an estimated timeline for document production. For voluminous requests or requests requiring extensive email searches, documents may be provided on a "rolling basis" (delivered in batches as they are cleared) to get information to you as quickly as possible.

4. Fees and Cost Waivers

We strongly prefer to deliver records electronically at zero cost to the constituent. However, if a request requires extensive specialized IT programming to extract data, or if the requester demands physical printed copies, statutory fees may apply. Requesters will always be provided with a written cost estimate and must approve the estimate before any billable work commences. Fee waivers may be granted for requests that are demonstrably in the public interest, such as those from journalists or non-profit watchdog organizations.

5. Statutory Exemptions and Redactions

While the vast majority of our records are public, state law mandates that we redact or withhold certain sensitive information. Common exemptions include:

• Personal identifying information of constituents (social security numbers, private home addresses, medical data).
• Preliminary drafts of legislation or intra-office deliberative memos prior to public action.
• Attorney-client privileged communications with the City Attorney's Office.
• Active law enforcement investigation details.

Whenever a document is redacted, the OCP will explicitly cite the statutory exemption justifying the redaction.